Terms and Conditions

1About Potobag

Potobag is a business management platform designed for businesses to effectively manage sales, stock, expenses, customers, suppliers, users, and other business operations.

2Your Account

You are responsible for providing accurate information when creating your account.

You must keep your login details confidential and must not allow unauthorised persons to access your account.

You are responsible for activities carried out through your account and should notify us promptly if you suspect unauthorised access.

3Use of the Platform

You agree to use Potobag only for lawful business purposes.

You must not:

• Use the platform for illegal or fraudulent activities.
• Attempt to gain unauthorised access to the system or another user's data.
• Interfere with the security, performance, or proper operation of the platform.
• Upload or introduce malicious software, viruses, or harmful code.
• Copy, modify, reverse engineer, or misuse the platform without permission.

4Your Business Data

You retain responsibility for the information and data entered into Potobag.

You confirm that you have the right to enter, store, and use any information you upload to the platform.

Potobag may process your data as necessary to provide, maintain, secure, and improve the service.

5Account Closure and Data Retention

You may request the closure of your Potobag account at any time, subject to these Terms and applicable legal requirements.

Potobag may retain certain information, including transaction records, business records, audit logs, security records, and backup data, for a reasonable period where necessary to:

• Maintain the accuracy and integrity of business records;
• Meet legal, regulatory, tax, accounting, or other applicable obligations;
• Prevent fraud and maintain the security of the platform;
• Resolve disputes or enforce these Terms and Conditions; and
• Maintain legitimate operational records.

Where information is no longer required for these purposes, Potobag may delete or anonymise it in accordance with its applicable data retention practices.

Where the owner of a business requests the closure of an entire business account, Potobag may provide an opportunity to export relevant data before the account is closed. Closing a business account may affect access for all users associated with that business.

Potobag may retain limited information after account closure where reasonably necessary for the purposes described above.

6Privacy and Security

We take reasonable measures to protect your information. However, no online system can guarantee absolute security.

You are responsible for protecting your passwords, devices, and access to your account.

7Availability of the Service

We aim to keep Potobag available and functioning reliably. However, the service may occasionally be unavailable due to maintenance, updates, technical issues, or circumstances beyond our control.

We may update, improve, suspend, or modify parts of the platform when necessary.

8Payments and Subscriptions

Some Potobag services may require payment.

Where applicable, subscription fees, payment terms, and available plans will be communicated to you before payment.

Failure to make required payments may result in restricted or suspended access to certain features or services.

9Your Responsibility

Potobag provides tools to help you manage your business. You remain responsible for:

• Your business decisions and operations.
• The accuracy of information entered into the platform.
• Compliance with applicable laws, taxes, regulations, and reporting requirements.
• Reviewing your business records and reports.

10Intellectual Property

Potobag, including its software, design, branding, and content, is owned by or licensed to the platform owner and is protected by applicable intellectual property laws.

You may use the platform only for its intended purpose while your account remains active.

11Suspension or Termination

We may suspend or terminate access to Potobag if you violate these Terms and Conditions, misuse the platform, engage in unlawful activity, or create a security risk.

You may stop using Potobag at any time, subject to any applicable subscription or payment obligations.

12Limitation of Liability

Potobag is not responsible for losses resulting from incorrect data entered by users, unauthorised access caused by compromised user credentials, business decisions made using the platform, or interruptions beyond our reasonable control.

13Changes to These Terms

We may update these Terms and Conditions from time to time. Where significant changes are made, we will provide reasonable notice through the platform or other appropriate means.

Continued use of Potobag after updated Terms and Conditions take effect means that you accept the updated terms.

14Contact Us

If you have questions about these Terms and Conditions, please contact us through the contact details provided on the Potobag platform.